Late payment reminder template

Free late payment reminder template for unpaid invoices.

A practical reminder structure for solo tradespeople who need to follow up on overdue invoices without sounding harsh or unclear.

Template

Late Payment Reminder

Use this wording when an invoice is unpaid and the customer needs a clear next step.

Subject line options

  • Reminder: invoice INV-____ is due
  • Payment reminder for recent service work
  • Follow-up on unpaid invoice INV-____

Reminder message

  • Hi ____ , I am following up on invoice INV-____ for the work completed at ____.
  • The invoice total is $____ and the due date was ____.
  • You can pay here: ____.
  • If payment has already been sent, thank you. If you have any questions about the invoice, reply to this message and I will help.

Follow-up details

  • Include the original invoice link or PDF
  • Restate the payment method
  • Keep the tone direct and professional
  • Schedule another reminder if payment is still not received

Template FAQ

When should I send a late payment reminder?

Send a reminder after the due date has passed or when your normal payment terms say follow-up should begin.

Can SoloTradeKit help track unpaid invoices?

Yes. SoloTradeKit helps solo tradespeople keep unpaid invoices visible and follow up with customers.

Should a reminder include a payment link?

Yes. A direct payment link gives the customer a clear next step and reduces extra back-and-forth.

Simple field service pricing

Run the next job in SoloTradeKit for $12/mo.

Start with the core solo operator workflow: customers, jobs, estimates, invoices, payment links, reminders, and client-facing document access.

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$12/mo

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